Terms and Conditions

Please read the following terms and conditions so that you fully understand what is required of you and what you can expect from us (Dr Bailey). By booking a course with us you are agreeing with the following terms and conditions. If you have any questions about these terms please do not hesitate to contact us.

Important Note: The purchase of any course is a business to business (trade to trade) contract whereby the following terms and conditions apply. The purchase of products is bound by the Consumer Protection (Distance Selling) Regulations 2000.

Booking – The full course fee is due at the time of booking except if you are being funded and have a purchase order number. In such cases, once these have been supplied to us an invoice will be issued and you will be booked on the course. If no purchase order number is available, the course fee will need to be paid at the time of booking and an invoice will be issued to the trust / employer, the fee paid will be refunded when paid by your trust / employer. All payments must be made in pounds sterling. A contract will exist as soon as we issue your course confirmation email. A certificate of attendance will be issued once you complete the course and course fees have been paid in full.

Price – Prices quoted on the website are per person incl VAT and are quoted in pounds sterling. Prices do not include travel to and from the course, accommodation or lunch unless otherwise stated. It must be assumed that all payments received will be debited from your account within 5 working days. Dr Bailey will not be held responsible for returned cheques due to insufficient funds being available in your account. A £25 admin fee is due for any cheques returned by your bank as unpaid.

Cancellation and Substitution Policy

The following policy has been written to balance the requirements of individual participants and Dr Baliey as a business, the following are non-negotiable with respect to individual circumstances. As the Director I emphasise this to release our staff from having to make a judgement as to one individual being more deserving than another. In addition, we offer the opportunity for you to find an alternate to your place, details of this are included below. We would politely ask that you do not ask for a refund based on your individual circumstances as we will refer you back to our cancellation and substitution policy and full reasons for this are offered below.

Substitution – If you are able to provide a substitute to your course place, if no refund needs to be issued to you, we will change you over free of charge. If you require a refund to be issued and the substitute needs to pay, once the substitute has paid, we will change you over and refund you any fees paid less our standard admin fee.

The replacement participant will need to pay for the course in full themselves. If no suitable replacement is offered by you and if the course is full with a waiting list, we will assist in trying to find a replacement, but if none is found, this will be treated as a late cancellation and the below charges will apply. The key responsibility to finding a replacement is yours and not Dr Bailey’s.

Cancellations – If you need to cancel your place and have no replacement you need to do this via email to Dr Bailey. Cancellations are subject to the following cancellation fees or our standard admin fee, whichever is the greater. Fees paid will be refunded less the following charges:

Cancellation Fees
Cancellations received greater than 6 weeks before the course start date – the cancellation fee is our standard admin charge
Cancellations received 4-6 weeks before the course start date – the cancellation fee is 25% of the total paid.
Cancellations received 3-4 weeks before course start date – the cancellation fee is 50% of the total paid.
Cancellations received 2-3 weeks before the course start date – the cancellation fee is 75% of the total paid.
Cancellations received under 2 weeks before course start date – the cancellation fee is 100% of the total paid.
If no notice is given or you fail to attend, you pay 100% of the total paid.

Further justification for our cancellation and substitution policy

Our cancellation and substitution policy has been written in response to discussions with those wishing to cancel places on the courses we provide. Collectively, these encompass a huge range of circumstances which include personal, family, health, work, environmental and miscellaneous other reasons. In our experience, each instance has unique reasons and, as such, the decision as to whether one is more ‘deserving’ than another is impossible to make. Our policy has been written as it is necessary to both maintain parity across participants regarding refund requests and the requirements of Dr Bailey as a commercial business.

From your position as a participant

If you are considering asking for a refund you will have your own reasons, we do understnad that unplanned / upsetting ‘life’ events happen, unfortunately to maintain parity and to prevent our staff having to make a personal judgement, we are not able to take these as the reason to judge whether a refund should be offered. As a health related business we want to appear compassionate, but ultimately we are a business and need to balance cancellations with the financial costs associated with running a course. The majority of these costs are not obvious and if we had no cancellation policy we would be unable to provide the educational services that we do.

From the position of Dr Bailey as a business

Dr Bailey is a small business and the decision to run a course is a calculated balance between the income from paying participants and expenses which include the tutor, their travel, accommodation, advertising, our office staff and other fixed and variable costs. Cancellation policies are common in all walks of business and their terms vary enormously from no refund at all to a full refund. As such we have a considered cancellation policy that is aimed at striking a balance between you being able to cancel, but also providing us financial protection once the decision to run course has been made.

Cancellation by us – We will always try our best to avoid cancelling an event. If circumstances occur that force us to cancel an event you will receive a full refund of any course fees paid or the opportunity to transfer your place to the same course on another date or another course/s up to the same value. Any card fee paid will not be refunded.

We aim to give a minimum of 2-3 weeks notice when cancelling an event. Dr Bailey is not held liable for any additional expenses you incur through cancelling the event e.g. travel expenses and accommodation. If there are circumstances beyond our control which cause us to cancel or change your trip such as war, riot, industrial dispute, terrorist activity, natural or nuclear disaster, fire or adverse weather conditions applications we will not refund or pay you any compensation or be liable for any other expenses to you.

Cancellation Insurance – We recommend that participants consider cancellation insurance if they feel this will give them added protection, one such service can be seen at http://www.cancelsure-insurance.co.uk, the cost of this service is approximately 10% of the course fee.

Waiting Lists – Participants are free to place themselves on a waiting list if a course is full. If a space becomes available on a course the following procedure will apply:

Greater than 2 weeks before the course start date. We will endeavour to contact participants in the order they are on the waiting list via email and telephone. We will allow 24 hours for anyone we have contacted to get back to us before we contact the next person on the list.

Between 7 and 14 days before the course start date. We will email everyone on the waiting list and allow 24 hours for anyone to get back to us. After that time we will release the space to the website for general booking.

Less than 1 week before a course we will email everyone on the waiting list and immediately release the space to the website, thereby allowing any eligible person to book the space whilst it remains available.

We reserve the right to remove any person/s from any waiting list in accordance with the above policy.

Payment Card Details – We do not store any payment card details. We ask that card payments are processed through our website via our payment provider. Please do not email us your debit / credit card details as their security cannot be guaranteed.

Service – We will endeavour to provide the course as described on the website or any other promotional material. Please be aware, due to unforeseen circumstances, details may need to be altered, however the overall quality of the course will not be diminished and we will endeavour to notify you as soon as possible of any changes.

Partners – We work with a number of other companies and service partners and cannot be held liable for any damages, losses or inconveniences resulting from them. We will always try to make sure these problems are minimal and will deal with any situations as they arise.

Limit of liability – Dr Bailey have a duty of care to its customers and staff but are only liable up to the cost of your course. We cannot be held responsible for damage and/or loss to your personal possessions. We are also not liable for failure in carrying out the contract if the failure is due to the action of the participant or the action of a third party.

Your responsibilities – You accept that some courses have a practical component to them which if applied inappropriately may involve elements of risk or discomfort. By agreeing to these terms and conditions you take personal responsibility for your own actions. Dr Bailey takes no responsibility for damage, death or injury caused to you or by you as a result of participation. You must at all times work within your own ability and scope of practice.

We reserve the right to refuse your acceptance on a course if we feel it is outside your scope of practice and may put other participants at risk or injury or discomfort. It is your responsibility to ensure you have professional liability insurance to cover you for your attendance at the course and the course content.

We reserve the right to refuse entry to a course if you cannot demonstrate you have appropriate liability insurance. You must be physically able to partake in the course and if you do have any injuries, discomfort or prior knowledge that is relevant to any activities being performed it is your responsibility to make those known.

We reserve the right to remove any person from a course if their behaviour is deemed by the tutor to be detrimental to the group, unsafe or adversely affecting the groups’ enjoyment. We will not be liable for any refund in these circumstances.

Audio and video recording – Audio and video recording of events is not permitted without the written permission of Dr Bailey.

Medical – It is your responsibility to ensure that you are sufficiently fit and adequately equipped to partake on your chosen course. You must tell us of any medical conditions or dietary requirements at the time of booking. If for any reason you are not in a suitable condition to attend or complete a course or are under the influence of drink or drugs the tutor may ask you to leave the course. We will not be liable for any extra expense incurred by this and you will not be able to claim a refund.

Complaints – Should you have a problem or complaint on your course you must bring it to the attention of our staff as soon as possible and we will try to rectify the problem. If you feel that the problem was not resolved and resulted in a much reduced enjoyment of the course you must inform us in writing within 28 days and we will respond within 28 days to resolve the matter to the satisfaction of both parties.

Privacy – We will not pass on your personal details to any third party.

Note – These terms are correct at the time of printing, but are subject to alteration.

Last updated 31/10/14